When planning travel for tournaments, conventions, or group events, every detail counts, and as an organizer, your responsibility extends beyond lodging and logistics. While Pellucid’s hotel contracts already offer teams certain protections for weather-related issues and unforeseen circumstances, individual travel insurance fills in the gaps, ensuring attendees are covered from every angle.

Protecting Each Traveler’s Investment

Your athletes, families, and event attendees commit significant time and money to participate. The travel insurance offered through Pellucid is designed specifically for individuals attending our events, not for tournament directors or group team bookings. This coverage helps protect their personal investments when unexpected disruptions occur.

Recent events have highlighted the importance of this matter. In November 2025, Sonder Holdings, a hotel brand formerly partnered with Marriott, filed for Chapter 7 bankruptcy with almost no notice, leaving travelers displaced and scrambling for solutions. At the same time, new FAA mandates forced nationwide flight reductions and cancellations, stranding travelers across major airports. Situations like these are unpredictable, but individual insurance ensures your attendees aren’t left absorbing those costs.

Peace of Mind for the Travelers You Serve

Whether your event attracts hundreds of participants or a few dedicated families, having attendees protected through their own policy removes unnecessary stress from you. When disruptions hit, insurance provides reimbursement, alternative arrangements, and support, allowing you and your travelers to stay focused on the event rather than crisis management.

Health and Safety Protection

Accidents or illness can happen at any time, even before the trip begins. If a player is injured or becomes sick and can no longer attend the event, individual travel insurance can reimburse their non-refundable travel costs. And if a medical issue occurs during travel, coverage can support urgent care, emergency treatment, and necessary transportation. For youth athletes and families, this added protection provides peace of mind from start to finish.

Common Perks of Travel Insurance Plans

 

Coverage varies based on the plan selected. Travelers should review their policy details to understand specific benefits, limits, and exclusions.

  • Trip Cancellation Coverage
    Reimburses non-refundable expenses if a traveler must cancel due to illness, injury, or other covered reasons.

  • Trip Interruption Protection
    Covers unused trip portions and additional expenses if a trip is cut short unexpectedly.

  • Trip Delay Benefits
    Provides reimbursement for meals, lodging, and transportation if delays extend beyond a set number of hours.

  • Baggage Loss or Delay Coverage
    Reimburses for lost, damaged, or delayed luggage and essential items.

  • Emergency Medical Coverage
    Helps pay for urgent medical treatment during travel, including doctor visits and hospital care.

  • Emergency Medical Evacuation
    Covers transportation to the nearest appropriate medical facility when necessary.

  • Accident or Injury Protection
    Offers reimbursement if an attendee becomes injured before travel and can no longer participate.

  • Assistance Services
    Includes support for rebooking flights, arranging medical care, coordinating transportation, and more.

  • Change Fee Coverage
    Reimburses airline or travel provider fees for itinerary changes in certain covered situations.

  • Weather-Related Protection
    Covers cancellations, delays, or additional costs caused by severe weather or natural disasters.

  • Lost Travel Documents Assistance
    Support with replacing passports, IDs, or essential documentation while traveling.

 

Why We Strongly Recommend It

We’ve seen firsthand how the right protection can turn a potential crisis into a manageable inconvenience. From hotel closures and flight cancellations to sudden weather events and medical issues, travel insurance protects attendees from taking on the unexpected alone, while giving organizers fewer emergencies to troubleshoot.

For individuals attending your events, this small investment provides significant protection in an uncertain world. It secures their trip, strengthens the overall event experience, and ensures everyone arrives prepared, supported, and stress-free.

Our team of experts is more than happy to help find plans perfect for each attendee. Get more information on travel insurance here.



 

If you're a parent of a young athlete, chances are you've spent more than a few weekends on the road, suitcases packed, car loaded, and GPS set for the next tournament. Amid the chaos of game schedules, team dinners, and uniform mishaps, one major stressor always looms: travel planning.

Enter: Pellucid Travel.

While some parents may initially wonder why their team or tournament asks them to book through a designated travel partner, the reality is that this setup exists to help you, not to make things harder. Using a 3rd party like Pellucid is one of the best ways to ensure smoother, more affordable, and more enjoyable experiences for both athletes and their families.

Here’s why it matters.

1. Group Rates That Actually Save You Money

Online hotel prices may seem like a better deal at first glance, but  3rd parties like Pellucid Travel negotiate special rates just for your event. These rates are not only lower than most public prices, but often include perks like free breakfast, parking, late check-out, or waived resort fees,  all things families appreciate when traveling for sports.

And here’s the kicker: booking individually may look cheaper, but once you add those hidden fees or lose the group discount, it usually isn’t.

2. Keeping Teams Together

There’s a real advantage to being in the same hotel as your teammates. It’s easier to carpool, coordinate meals, and build camaraderie. Most importantly, it’s what coaches and team leaders expect when organizing group stays. Pellucid helps keep your team united logistically and socially.

Booking on your own may mean you end up in a hotel 20 minutes away from everyone else, missing out on last-minute team meetings, pool hangouts, or schedule updates.

 

3. Real-Time Support from Real People

Things go wrong, we've all been there. A hotel can’t find your reservation. Your flight is delayed. Your room isn’t ready. If you booked it yourself, you’re on your own.

When you book with a  3rd party, you have a dedicated team you can call, not a call center or chatbot. We step in immediately to solve issues and advocate for your needs. It’s like having a personal travel concierge, but without the extra cost.

 

4. It Helps Your Event Thrive

Most event organizers have agreements with travel partners that require a certain number of rooms to be booked through the official link. It’s how they secure fields, venues, and permits.

When families book outside the system, it threatens those agreements, which can lead to higher prices, fewer perks, or even the loss of host hotels for future events. In short, by going around the booking process, you’re unintentionally making it harder for the event (and your team) to run smoothly.

 

5. The System Was Built to Help You, Not Restrict You

Pellucid Travel was created by people who understand youth sports. We know the pressures parents face, and we’ve worked hard to create a travel experience that is simple, stress-free, and athlete-focused.

Instead of searching dozens of hotel sites, comparing rates, checking policies, and worrying about proximity to the venue, you get a hand-picked list of options curated with your needs in mind.

Book With Confidence

Pellucid Travel is not just a 3rd party. We’re a partner to your team, your tournament, and your family. By booking through us, you’re choosing peace of mind, better prices, team unity, and top-tier support.

So next time you receive that booking link, trust it. Behind it is a team working hard to make your journey easier, more affordable, and way less stressful.

Because at the end of the day, your job should be cheering from the sidelines, not stressing about your hotel room.



Planning travel for a group can feel like a puzzle—coordinating multiple people, adjusting plans, and making sure everyone is set for a smooth stay. But with Pellucid Travel, you’re never navigating it alone. Here’s a look at how your booking process unfolds, who to contact along the way, and how we make sure your team has everything they need from reservation to check-out.

Securing Your Team’s Rooms
Your group’s schedule is set, and now it’s time to book your hotel rooms. Simply follow the link to your exclusive booking portal, where you can choose a hotel and secure a block of rooms for your group. Once your block is confirmed, you’ll receive a unique link to share with your group, allowing them to book their individual rooms with ease. In just a few clicks, everyone’s reservations are confirmed, and your group is ready to go!

But then, plans change. Maybe a coach realizes they need an extra night, or a player has to switch to another room. No problem! As long as you’re still before the booking cutoff date, you can simply click the "Modify Reservation" link in your confirmation email to make adjustments. Need additional support, or is it after the cut-off date? Your dedicated client relationship specialist is also available to assist and ensure everything is updated smoothly.

Additional Rooms & Accommodations
A few weeks pass, and everything seems set—until you get a call. Another parent needs a room, the assistant coach forgot to book, or your roster has changed, requiring you to add or remove rooms or adjust accommodations.

This is where Pellucid Travel’s client relationship specialist steps in. Your dedicated specialist is always available to assist with last-minute needs, whether it’s securing additional rooms, modifying existing reservations, adjusting room types or amenities like breakfast or parking, or ensuring rooming lists are accurate. We handle the details so you can stay focused on the game.

The Big Arrival
Finally, the weekend of the event arrives. Your group loads up their cars and heads to the hotel, ready for a great trip. You check in at the front desk, collect your room keys, and settle in. Everything seems perfect—until someone's key doesn’t work, or you have a question about the billing details.

After check-in, the hotel becomes your primary point of contact. For any questions about your stay, such as parking, key card issues, an incorrect room type, or final billing, reach out to the front desk or the front desk manager first, as they are best equipped to assist with in-house matters. If further support is needed after contacting the hotel, your dedicated client relationship specialist is always available to step in and help.

Enjoy a Stress-Free Stay
With everything in place, your group can now focus on what matters—competing, bonding, and making the most of the trip. From the moment you book to the time you check out, Pellucid Travel ensures you have the right contacts at every step, so your only concern is the event ahead.

So, the next time you’re booking for a tournament, a convention, or a special event, rest easy knowing that you have a team behind your team. From your first reservation to your final checkout, we’re here to make travel simple, seamless, and stress-free.

 

 

Traveling with a group, whether for a sports tournament, work event, or convention, can quickly become overwhelming. Between coordinating schedules, securing accommodations, and ensuring everyone stays together, the process can be stressful. Our team simplifies this experience by providing a custom booking link designed to make travel easy and hassle-free.

Using this booking link, you gain access to a hotel that has already been vetted and selected specifically for your group. This means you don’t have to waste time searching for accommodations that fit your needs. More importantly, it guarantees access to discounted rates and exclusive perks like free breakfast or parking—benefits that have been negotiated just for your team or organization!

Another major advantage of booking through the link is ensuring that your entire group stays in the same hotel. Traveling with a youth sports team, a corporate group, or colleagues, being in the same location makes it easier to coordinate schedules, attend events, and enjoy group activities without the stress of being spread out across multiple hotels.

With our link, booking is simple. Just click, browse your hotel options, and use our interactive map to see the exact distance from your event location. This makes it easy to choose the most convenient stay for your group without any guesswork.

Travel doesn’t always go as planned, and that’s why having support matters. If something unexpected happens—whether it’s a delayed flight, a last-minute change, or a mix-up with a reservation—Pellucid Travel’s team is available to assist. Instead of handling issues on your own, you have a dedicated support team ready to help, making your trip smoother.

One of the biggest concerns with group travel is the risk of event cancellations. If your event gets canceled, you won’t be left scrambling to recover your money. Pellucid Travel has established relationships with hotels, ensuring you will not need to pay for any unused rooms. We work to protect your investment, giving you peace of mind when booking.

Some events, especially sports tournaments and large conferences, have specific hotel requirements for participants. Booking through the Pellucid Travel link ensures that you meet those requirements, avoiding any confusion, penalties, or added stress down the line.

Using the provided booking link is simple, convenient, and ensures an easy travel experience. By taking just a few minutes to book your stay through Pellucid Travel, you’ll lock in the best rates, enjoy valuable perks, and eliminate the common headaches that come with travel. Whether heading to a championship game or an important business event, our team ensures your accommodations are the least of your worries.

In the world of tournaments, having the right system in place is essential for a successful event. One strategy that many organizers implement is the Stay-to-Play policy. While there may be some misconceptions about this policy, we’re here to set the record straight! This approach not only simplifies planning but also offers a range of benefits for both organizers and guests attending the tournament.

 

What is a Stay-to-Play Policy?

A Stay-to-Play policy requires teams and participants to book their accommodations through designated hotels or lodging options set by the tournament organizers. This practice ensures that all guests stay in specific properties that are often chosen for their proximity to the event venues, discounts provided for guests and their ability to provide adequate amenities for teams and families.

Benefits for Tournament Organizers

  1. Streamlined Logistics:
    • By directing guests to select hotels, organizers can streamline logistics, making it easier to manage large groups. This centralized approach can help with scheduling transportation and coordinating activities.
  2. Guaranteed Room Blocks:
    • Organizers can secure room blocks at preferred rates, ensuring that there are enough accommodations for participants and their families. This helps prevent the common issue of overbooking or last-minute scrambling for lodging.
  3. Increased Revenue:
    • Many hotels offer incentives to tournament organizers for booking a certain number of rooms. These incentives can include financial benefits that can be reinvested into future events, enhancing the overall experience.
  4. Enhanced Experience for Participants:
    • Staying in close proximity to the event venue means less travel time for participants and more time to focus on their performance. It also fosters a sense of camaraderie among teams, as they can easily gather for meals and social activities.
  5. Data Collection:
    • By managing accommodations, organizers can collect valuable data on attendees, helping them understand demographics and preferences for future events. This information can be beneficial for planning and marketing future tournaments.

Benefits for Guests

  1. Convenience:
    • Guests benefit from the convenience of staying in hotels that are familiar with the needs of sports teams. Many of these accommodations offer amenities such as team breakfast options, shuttle services, and flexible check-in/out times, catering specifically to the needs of athletes.
  2. Cost Savings:
    • The designated hotels typically offer discounted rates for tournament participants, making it more affordable for families traveling to support their teams. Additionally, by staying in one location, guests can save on transportation costs.
  3. Cancellation Policy:
    • Through Pellucid Travel, we provide a top tier cancellation policy for stay-to-play guests. This policy offers a refund for cancellations if the tournament is called off for various reasons, including weather, force majeure, or relocation
  4. Improved Experience:
    • By booking through the tournament’s recommended hotels, guests can enjoy a hassle-free experience with built-in support services. Hotel staff trained to accommodate sports teams can assist with any special requests, ensuring a pleasant stay.
  5. Community Atmosphere:
    • Staying in the same hotel as fellow participants creates a sense of community and excitement. Guests can bond over shared experiences, fostering friendships that can last long after the tournament ends.
  6. Access to Local Attractions:
    • Many tournament-hosting hotels are located near popular local attractions. This allows guests to extend their stay and enjoy exploring the area, benefiting from recommendations and concierge services provided by the hotel.

Conclusion

The Stay-to-Play policy represents a win-win scenario for both tournament organizers and participants. By fostering convenience and ensuring a streamlined experience, this approach not only enhances the overall event but also builds a supportive community among teams and their families. At Pellucid Travel, we understand the importance of effective travel logistics for successful tournaments and are dedicated to helping organizers and guests navigate these policies seamlessly. By collaborating closely with tournament planners and local accommodations, we strive to create memorable experiences for everyone involved.

 

Looking to invest in your Stay to Play needs? Connect with our team!







Heading to a new tournament can be quite the rush for teams. While everyone is caught up in the excitement, one crucial aspect of planning team travel often gets pushed to the last minute—booking accommodations. Here are 5 reasons we emphasize the importance of securing your rooms as soon as the booking link becomes available for sports travel.

Stay Ahead of the Game:

1.  When it comes to sports travel, the early bird gets the worm—or, in this case, the best hotel rooms. Popular events attract large groups/teams from all over the world, resulting in high demand for accommodations. By booking your rooms as soon as the booking link is released, you secure the advantage of choosing from a wider range of options. Waiting until the last minute could leave you with limited choices, potentially compromising your comfort, location preferences, and even your budget.

Ideal Location and Convenience:

2.  Proximity to the facility is a crucial factor to consider when booking accommodations for sports travel. Opting for a hotel within close proximity to your destination eliminates the stress and logistical challenges of commuting long distances on game day. Booking earlier also ensures you are able to stay with your entire team, if you wait and the booking block fills up you may not be able to get a room at the hotel where your whole crew is at. Additionally, staying nearby allows you to soak up the pre and post-game atmosphere, explore local dining and entertainment options, and fully immerse yourself in the sporting event experience. 

Competitive Pricing and Discounts:

3.  Another compelling reason to secure your accommodations early is the potential to capitalize on competitive pricing and exclusive discounts. We, at Pellucid Travel, work tirelessly trying to get the best rate possible for our groups. By taking advantage of this, you can secure rooms at more affordable rates, potentially saving you money that can be used for other aspects of your sports travel adventure. Waiting too long to book can end up leaving you with options above budget at other hotels because the booking block has filled up.  

Peace of Mind and Stress-Free Planning:

4.  Booking your rooms well in advance provides peace of mind and ensures a stress-free planning process. Knowing that your accommodations are confirmed allows you to focus on other aspects of your trip, such as transportation, sightseeing, and making the most of your time at the event. By avoiding the last-minute scramble for accommodations, you can approach your sports travel experience with a calm and organized mindset, enhancing the overall enjoyment of your trip. 

Flexibility and Cancellation Policies:

5.  While it's essential to book your accommodations early, it's also prudent to consider the flexibility and cancellation policies offered by the hotel. If the tournament/event cancels, Pellucid Travel has you protected when booked through us. When canceling or changing reservations you are able to do so up until the cut-off date through us. Unforeseen circumstances can arise, leading to the need for changes or cancellations. By carefully reviewing the terms and conditions at the time of booking, you can ensure that you have the flexibility to modify your reservation or receive a refund if necessary.

By securing your accommodations as soon as the booking link becomes available, you gain a competitive edge, enjoy a wider range of choices, and benefit from potential cost savings. So, mark your calendars, set up alerts, and be ready to pounce when the booking link is released. With your rooms secured, you can focus on what truly matters—experiencing the magic of sports travel to the fullest!



When you make a reservation at a hotel through Pellucid Travel, it is common practice for the hotel to require a deposit to secure the booking during an event. This deposit is typically a portion of the total cost of your stay, and it is included in the advertised rate that you see when making the reservation. The purpose of the deposit is to ensure that the hotel has a guarantee and to discourage no-shows or cancellations. Your deposit can vary depending on the event you are attending as well.  

When you arrive at the hotel, the remaining balance of your room rate should be charged to your credit card or paid in cash. This remaining balance should be the advertised room rate minus the per-night deposit that you already paid. Typically it does not show the deposit on your hotel receipt which is where a lot of confusion stems from.  As long as the math is correct you are good to go. Also, this deposit is a separate charge from the servicing/processing fee. It is important to know that the deposit can be refunded only before your booking cutoff. However, in some cases, you may find that the room rate charged at the hotel is not the remaining room rate that you were expecting. This could be due to a mistake by the hotel, a miscommunication, or some other reason. 

If you do encounter this situation, it's important to reach out to the hotel staff and ask for an explanation. If you are not satisfied with their response, or if you feel that you have been unfairly charged, in the case of Pellucid Travel, you can email info@pellucidtravel.com and our team will be happy to assist you in resolving the issue. Our goal is to ensure that you have a smooth and enjoyable travel experience, and we are always here to help if you encounter any problems along the way.

 

Check out our FAQS for any other questions!



On this version of Tournament Talk, we chat with our very own team members Jason, Kelly, and Dave. You can expect pro travel tips from each of our experts to send you off into a successful travel season. This information is something you do not want to miss out on. Watch below!

By: Neil McNab, Executive Director, Rush Union

As parents, we want to help our children find activities—often sports—for which they have great interest. We are passionate about it. And once our children discover a passion for something, parents often go into high gear, investing time, energy, and money into that discovery. It’s easy to get caught up. 

The studies on early sport specialization have been prevalently publicized over the last several years. Some disadvantages of specializing at a young age have been highlighted; and yet as soon as our child tells us they like something or want to try a new activity, we immediately sign them up for year-round camps, clinics, season play, private lessons, you name it. Good. Better. Best. Next level. Youth sports have become masterful marketing machines and with that can come the realization that we might be pushing our children too soon to commit to one thing. 

Many sports offer year-round options now, beginning as young as 6 years old. Options for our kids are important. And some—a few, like Olympians—like that singular focus and thrive, even at a tender single-digit age. Most will do better having exposure to multiple options. And when we stand back, soak it all in, it’s good to be committed to a program, but equally as important to say no if that’s the better route. 

My daughter recently expressed an interest in playing soccer over the winter months—the “off-season”. This was something we had never invested in before as a family. How much did we want to invest in a year-round activity when that would mean missing out on full-family time? Fortunately, Rush Union offers a program that is “customized” to parents’ and athletes’ off-season tolerances. Short programs, a la carte clinics, and pay-as-you-go programs came to the table based on feedback received by our members. In my personal case, we selected a five-week program with practices and no game play. It was a good balance. My daughter and my family enjoyed our winter. 

As a family we often travel over the summer on vacation or enroll our children in other summer camps like County Kids Camp, which is an outdoor camp that focuses on good old fashion outdoor activities like playing in the mud, and rope swings into the lake. So, summer soccer leagues may not be on the horizon for us, but a weeklong soccer camp will likely be worked in somewhere this July. 

If you are unsure what do to with your child’s sporting experience, there are people you can turn to for perspective, starting with your athlete. Simply ask them what they would like to do with their time. Their passion for a sport will certainly grow if your child gets to be in the driving seat of their own experience. There are also parenting groups, such as Soccer Parenting Association, that provide parents with great guidance and options. League organizers and coaches can also offer advice. 

If your child has not found their passion yet, you do not need to heavily invest in time or finances to discover where it may lie. Many children’s interests change over time. My oldest son is nearly 12 and has not settled on any one thing that genuinely piques his interest, so we encourage him to experiment with lots of activities as he goes on his journey of self-discovery. And it may be that he doesn’t want to do just one thing. 

 

More about Neil:

Neil played through the Manchester City youth system from 1994-98. Moved to Portsmouth F.C. in the summer of 1998 and turned professional at Portsmouth in November 1998 where he played until 2001.

In April 2001 Neil moved to the USA and during a 4 year span played professionally for the Utah Blittz, Long Island Rough Riders, Syracuse Salty Dogs and the Wilmington Hammerheads until winter 2004. Neil was part of two USL National Championship teams with the Utah Blitzz, and Long Island Rough Riders respectively.

Neil coached at various youth programs throughout the U.S. from 2001-2004. In the winter of 2004 Neil started coaching for TYSA (Tucker Youth Soccer Association) where he became Assistant Director of coaching in 2005-2008.

Neil joined CFC in June 2008 where he served as Executive Director for Chiefs Futbol Club. In the summer of 2020, Chiefs FC and Georgia Rush merged to form Rush Union Soccer, where Neil currently serves as Executive Director.

Neil holds the USSF A, UEFA C coaching licenses, the NSCAA Director of Coaching Diploma, and the USSF Grassroots Instructor License.

*Note this article first appeared in the March 2022 Our Milton Neighbor publication and consent to redistribute was provided by the author*

As I returned to the sports tourism industry after a short detour into other sectors, I was excited to see the new trends and how the industry had grown. The one consistent theme I observed was the significant increase in the use of technology to support the youth sports industry. 

 

This included the significant advancement in the minimum standard of facilities. Nowadays, if you do not have Wi-Fi and mobile food ordering throughout the entire site, you are behind the times. The newer facilities even provide the destinations and the event organizer with consumer mobile tracking. Event organizers will no longer need surveys to understand their customers, they will now have numerous data points on their consumers with one click of a mouse. I observed significant increases in registration platforms, housing booking technology, and RFP distribution solutions. These RFP distribution solutions allow small to mid-size event organizers the ability to position and sell themselves to the right facilities and destinations. 

 

However, there is very little information available on how to build your RFP to help those that are new to the youth sports tourism game create the proper RFP to get them noticed by the right potential partners. So here are some tips I have learned over the years that will help you compete on a national scale.

 

  1. Self-Evaluation – Take time to analyze your business. Do a SWOT analysis and be honest with yourself. Maybe you are great at operating your events, but do not have the business acumen to drive revenue through anything other than registrations? Or maybe you are a revenue-making machine, but your customer service is lacking, and you are losing teams to your competitors. Understanding where you are as a company and where you want to go in the future will be vital to selling yourself to destinations.
  2. Who Are You? – Give destinations a clear view of your company’s mission and purpose. Highlight why you are different than your competitors. Identify any causes or initiatives that you support. This will help paint the picture of what kind of organization you are at your core.
  3. Understand Your Audience – For the most part, you will be sending your RFP to destinations across the county, who will then pair you with the right facility. The vast majority will mostly care about “heads in beds”, basically how many room nights you are producing in their area. This is because their funding comes from hotel taxes. While this is an important element to the value of your events, it is not the only element destinations consider. Other key factors may include marketing exposure to the destination (TV coverage, international/national media, etc.), filling inventory in new sport-specific facilities, and/or aligning with a community’s initiatives (diversity, attracting young professionals, health/nutrition).
  4. Needs vs Wants – Identify a list of necessary, must-have items that you will need from a facility and destination to run your event. These should be items that must be secured or the event is a non-starter. This may include specific dates, the number of playing surfaces, square footage of indoor space, minimum hotel rooms on peak nights, venue requirements, etc. Once you have this established, you will know your floor and then you can add in your wants (wish list) items. This may include grant funding, volunteer support, sponsorship dollars, in-kind donations, etc. You do not have to identify which items are needs vs wants but it will help you when comparing the value of each RFP response. Providing a deadline for responses and giving a framework of your evaluation criteria will help make sure you receive qualified proposals.
  5. Provide History, Project Growth – If you are an established event organizer, make sure to identify what you have produced historically. Key items to include are the number of years the event has taken place, the total number of participants (local and out of area), spectators, and the number of hotel room nights produced. If this is your first event, you will have to “sell the dream”! Identify how and why your event will be successful and grow in future years.
  6. Testimonials – Use your network and previous customers/partners to showcase your value. These testimonials/referrals will help provide you with credibility and assist you in getting the most support possible. These can come from previous host destinations, hoteliers, vendors, and participants from your events.

 

I hope these tips are valuable to you and help provide the framework for creating a great RFP that gets you the responses you need. The goal is to package your event properties so that you get the most support possible, while also being honest with what you can provide. The goal is to find the right partner so that you can grow together for years to come. We at Pellucid Travel have years of experience in this industry and offer this service to our partners. We would love to learn more about your organization and would be happy to assist you in maximizing your RFPs!

Book a call with Director of Business Development, Jason Puckett, today!